Paperless-ngx hosting: your paper archive, searchable.

It reads the text from the scan with OCR, keeps the original and adds the text it found as a searchable layer. The document then gets tags, a sender and a type according to rules you set. After that you search for a word from the content rather than a file name. It works on a poor scan too, only less precisely.

We do not promise that. Paperless-ngx is not certified, and whether a digital copy may replace the paper depends on the kind of document and on what your accountant and the Dutch tax authority accept. Ask them beforehand. As an archive for finding things it does what it should, and the originals are kept.

It can pick up attachments from a mailbox and add them as documents, for instance invoices that arrive at a fixed address. Which mailbox and which attachments go in, you decide with rules. We set that up with you and test it on a few messages. Mail that does not belong in the archive stays where it is.

Only the accounts you allow, and you can decide per user or group what is visible. The server is with us in the Netherlands and belongs to nobody else. We manage the machine, but do not look into your documents. Only when you ask us to, for example when restoring a backup, do we work with that data.

You take them with you, as files. The originals and the searchable versions can be exported, together with the tags and senders in a readable format. With that you can keep running Paperless-ngx yourself or put the documents in another system. There is no format that only works with us.