IT for education: thirty laptops, one lesson.
Devices ready at the bell, wifi that copes with a full classroom, pupil data under lock.
Short answer
IT for education differs from office IT in the numbers: many devices passing through ever-changing hands, wifi that has to serve a whole classroom at once, and personal data of minors. Jevana manages the laptops, tablets, network and accounts of small schools, private training providers and childcare. Teaching methods and the pupil tracking system stay with their supplier.
Office and classroom, side by side
| Subject | Office | School or training provider |
|---|---|---|
| Devices | One laptop per person | A trolley of laptops, a different group every hour |
| Wifi | Ten people spread over the day | Thirty devices at once in one room |
| Accounts | Come and go a few times a year | A whole cohort added and removed in the summer |
| Data | Clients and employees | Minors, test results, care notes |
| Maintenance | Outside office hours | During the holidays |
What we arrange
Devices
- Laptops and tablets set up from one management environment
- A device that is clean after every lesson for the next
- A lost or stolen device blocked from a distance
Network
- Access points placed on the basis of a measurement per room
- Pupils, teachers and guests each on their own network
- Filtering of harmful sites at network level
Accounts and data
- Accounts created and cleared per school year
- Teachers see their own groups, not the whole school
- Backup of what is kept outside the pupil tracking system
When this comes up
- The teacher who did the IT on the side is retiring
- During a digital test half the class drops off the wifi
- After the summer sixty accounts must go and sixty must come in
Questions
What rules apply to pupil data?
Pupil data falls under the GDPR, with extra care because the data concerns minors. A school must know which suppliers process data, have a data processing agreement with each and limit access to those who need it. For primary and secondary education there is the Dutch Convenant Digitale Onderwijsmiddelen en Privacy, the privacy covenant for digital teaching materials. We set up the technical measures; the privacy policy stays with the school.
Can you manage a whole set of laptops or tablets at once?
Yes. Devices are set up from one management environment, so a new set configures itself as soon as it connects. Apps, wifi and restrictions are the same for every device. For shared devices we set them to be cleaned after sign-out. A broken device is swapped for another from the cupboard, without anyone having to configure it.
Why does the wifi drop when a whole class signs in at once?
Usually because the network was built for coverage and not for numbers. One access point in the corridor gives signal everywhere, but cannot serve thirty devices in one room at once. A stronger signal rarely helps. What works is more access points at lower power, closer to the users, placed on the basis of a measurement.
When do you do maintenance at a school?
In the holidays and outside lesson time. Updates that need a restart, replacing network equipment and clearing accounts we plan in the summer or a mid-term break. During test weeks nothing changes. We agree that calendar together at the start of the school year, so nobody faces a surprise.
Goes well with
-
Business wifi
Wifi that works in every room, with guests and devices kept apart from the office network.
-
Intune and Autopilot
Laptops, phones and tablets managed centrally with Microsoft Intune, and new laptops that set themselves up.
-
IT for healthcare
Practices and small care organisations: patient data secured, and a practice that can open when the internet fails.
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Workplace management
Laptops and phones that set themselves up, stay up to date and can be wiped from a distance.
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IT for accountants
Client files, retention rules and busy months: IT management for accountancy and bookkeeping firms.
Tell us what you run.
An introduction costs nothing. You talk straight away to one of the two people who will actually do the work.
or email info@jevana.systems